Accounts Payable Specialist

Overview

Join the dynamic and innovative team at Media Source, Inc., home to AKJ Education, Junior Library Guild, The Horn Book, Library Journal, and School Library Journal. Are you an experienced accounting payable professional looking for a fully remote opportunity where you can make a meaningful impact? We are seeking an Accounts Payable Specialist to join our Accounting team. The Accounts Payable Specialist executes on all vendor invoice processing for the company. This position validates and enters all vendor invoices and processes payments within company governance guidelines.

Key Responsibilities

Accounts Payable Processing:

• Process 3-way match invoices (Purchase Orders, Goods Receipts, Invoices)
• Review all invoices for appropriate documentation and approval prior to payment.
• Respond to all vendor inquiries and monitor credit status.
• Reconcile vendor statements, research and correct discrepancies.
• Prepare & process weekly electronic and check payment runs.
• Process input from T & E expenses reporting and credit card programs.

Administrative Duties:

• Update vendor contact information
• File all invoices and check stubs
• Assist with special projects as needed.

What You Bring:

• 2+ years of Accounts Payable Experience
• Microsoft office experience invoicing excel proficiency.
• Familiarity with expense reporting systems (Expensify or Concur) a plus.
• Excellent attention to detail and a customer service approach to resolving issues.
• Proactive self-starter with the ability to solve problems and execute independently in a fast-paced team environment.

Work Environment:

• Work Schedule core hours between 8am – 5:00pm, M-F, EST; additional hours as needed
• Fully remote position.

Benefits Include:

• Medical/Dental/Vision/Flexible Spending
• Life insurance
• Supplemental Life Insurance & Short/Long Term Disability Insurance
• Paid Time Off
• Paid Volunteer Day Program
• Generous paid Holidays
• 401(k) with Company match

Commitment to Literacy and Libraries:

At Media Source, Inc., we are passionate about fostering literacy and supporting libraries. Our work directly contributes to the enrichment of educational resources, making a positive impact on communities. Join us in our mission to empower libraries and advance literacy initiatives across the nation.